How to Create a Notion Template

Discover the simple process of converting any Notion page into a template to streamline your workflow. Follow this step-by-step guide to create effective and efficient templates.

Nagarathinammal

May 9, 2025

Notion is more than just a workspace; it's your personal productivity sidekick, designed to help you organize everything from thoughts to tasks to documents effortlessly.

One feature that stands out in Notion is Templates—your go-to time-saving tools, offering ready-made structures that make creating and managing your content easier. If you're new to Notion, here's a Beginner's Guide to Notion to get started.

In this guide, you’ll learn how to create, customize, duplicate, and publish your Notion template. We’ll also show you how to submit your template to the official Notion Template Gallery.

Whether you're a student, freelancer, or busy professional, these tips will help you level up your Notion workflow. By the end, you’ll be equipped to build your own templates from scratch—and use them like a pro.

Why Should You Create a Notion Template?

Notion templates are a great way to reuse structures you design, whether it’s for managing projects, tracking tasks, or organizing notes. Instead of redoing your setup every time, templates let you save and reuse the same structure across different projects or people.

Who Should Use Notion Templates?

Students: Keep track of assignments, class schedules, and study materials all in one place.

Freelancers: Create client proposals, contracts, and invoices that are easy to edit and reuse.

Professionals: Stay organized with project trackers, meeting notes, and dashboards.

Discovering and Using Existing Notion Templates

Before you create your own templates, why not explore the Notion Template Gallery? It’s a great place to find templates designed by others that you can duplicate and customize.

How to Find Templates in Notion:

Go to the Notion Template Gallery.

Use the search bar or filters to browse by category (e.g., “productivity,” “business,” “education”).

Click on the template you like, and hit Duplicate to add it to your Notion workspace.

Pro Tip: You can personalize any template by editing the content or structure to better fit your needs!

Creating Your Own Notion Template: A Step-by-Step Guide

Creating a template in Notion is easy! Let’s walk through the basic steps:

Step 1: Create a “New Page” or “Database”

The first step in creating a template is deciding what kind of template you want. Start by creating a new page or database in Notion. You can choose a blank page or customize an existing one. Whether you’re making a project tracker or meeting agenda, the flexibility is all yours.

Tip: If you’re new to Notion, try starting with a pre-existing template from the Notion library for inspiration.

Screenshot showing the Notion interface with the "New Page”

Step 2: Customize your Template

Once you’ve created a new page, it’s time to personalize it. Think about what you want the template to do. Do you need headings, checkboxes, or tables? The goal is to structure the template based on its intended purpose.

For instance, a team manager might create a meeting notes template specifically for tracking their team’s work updates.

Example Notion page showing a customized layout with headings, checkboxes, and different blocks.

The beauty of Notion is that you can mix and match elements like text, images, tables, checkboxes, and more, to tailor the template exactly how you want.

Step 3: Add Blocks for More Functionality

Notion allows you to add various types of blocks to your templates, such as text, images, videos, and even code snippets. For example, in a meeting notes template, the agenda can be added as a block to make it stand out and easy to reference.

Screenshot of a Notion page using multiple content blocks like text, to-do lists, and tables.

These blocks act as building blocks for your content. If you want to include embedded files, videos, or other media, simply drag in the appropriate block and drop your content inside. This level of customization makes Notion an ideal tool for users across various fields, whether you’re in marketing, project management, or education.

Step 4: Pre-Populate content

One of the best things about Notion templates is the ability to pre-populate content. This means you can include information that is consistent across all templates, saving time and avoiding repetition.

For example:

For a meeting notes template, you could pre-fill the date, location, and meeting title, so users don’t have to input this information every time they use it.

Pre-populating content is a great way to make your templates more user-friendly and efficient.

Step 5: Configure Properties

If your template is going to live inside a database, you can configure properties like status, priority, or tags. This step is crucial for project management or task-tracking templates.

These properties allow for filtering and sorting, which make it easier to manage and track progress. For example, in a meeting notes template, you can filter the database based on “Attendees”, “Created by”, and “Meeting Types”.

Notion database example with customized properties such as status, tags, and priority fields

Step 6: Duplicate the page to create a template

Once your page is ready, you’ll need to make it duplicable. To do this:

Click the three-dot menu in the top-right corner of your page.

Select "Duplicate". This will create a fresh copy of the page that you can use as a template.

Now, you have a functional template that can be reused again and again.

Step 7: Using the Template

When you want to use your template, simply duplicate it again. The duplicate will function as an independent page, leaving the original template untouched.

This is where the power of Notion’s templates really shines. You can keep your original template intact while creating customized versions for different projects or needs.

Step 8: Share & Collaborate

To share your page as a template with your colleagues or anyone on the web, click 'Share' at the top right, then click 'Publish' and 'Publish to web.' Enable 'Allow duplicate as template', copy the link, and share it. Future users can duplicate with the updated info as you edit.

Screenshot of Notion’s share and publish settings

How to submit the template to Notion

To submit a page as a template, start by publishing it first. Follow the above step 8 to complete the publishing process.

Go to Notion guide page to submit your template. Click the “Submit A Template” button to open the submission form.

Provide your answers, and on the 'Public URL' page, copy and paste the note URL from the Notion publish section.

Fill out and submit the form. The Notion team will contact you for any updates.

Advanced Features: Level Up Your Templates

Once you’re comfortable creating basic templates, why not take it to the next level? Notion offers powerful features to enhance your templates.

1. Using the Notion Template Button

The Template Button is a super useful tool for creating repeated structures within your Notion page. For example, if you need a custom client pitch, click the button, and it will automatically generate your client pitch!

Notion Template Button generates a predefined structure

2. Creating Nested Templates

You can also create templates within templates. For instance, inside your project template, you could add a “Task” template button for recurring tasks. This is useful when organizing larger workflows.

Nested templates are especially useful when you're building advanced systems like a Notion-based CMS for blogging or documentation.

Conclusion

Creating a Notion template isn't just about saving time—it’s about building systems that scale with you. Whether you're a freelancer creating reusable client dashboards, a student organizing your study life, or a content creator streamlining publishing workflows, mastering Notion templates will instantly boost your productivity.

From customizing layouts and adding functional blocks, to using advanced features like the template button and nested pages, you've now got all the tools to create your own high-performing template library. Once you're confident, go ahead and publish, share, or even sell your Notion templates on platforms like the Notion Template Gallery or your own site.

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Frequently Asked Questions

1. Can I sell my Notion templates?

Yes, you can! There are marketplaces where you can sell your custom Notion templates. Make sure they are helpful and well-designed.

2. How do I update a template after sharing it?

To update a shared template, simply make the changes on the original page, and users will be able to duplicate the updated version.

3. Can I use a template inside another template?

Yes, you can! Use the Template Button to create nested templates within larger templates for a more organized system.

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